Viewing: Administrative Assistant BSH

Administrative Assistant BSH

Job: 120187

Location: Bridgewater, MA

Facility: Bridgewater State Hospital

Type: Part-Time

Shift: Day 8 hour

Recruiter: Colleen Norcross


Why Wellpath

Here at Wellpath, everything that we do is about taking care of people – our patients, our staff and our partners. We are committed to making a difference by providing hope and healing to vulnerable patients in challenging clinical environments. Our talented, compassionate team thrives in an autonomous environment, is empowered and supported by education, training and the resources to practice healthcare the way it is meant to be and strives to “Always Do The Right Thing!”




About this role

The Administrative Assistant is responsible for the workflow of the department by performing administrative and clerical duties including database system maintenance, office supply purchasing, typing, filing, and telephone duties. Responsible for reviewing and legally researching applications for potential providers and overseeing approval process. Responsible for all aspects of creating and maintaining the credentials for all mid-level and above providers of patient care at all affiliated facilities and maintains up-to-date data for each provider in the credentialing databases, ensuring timely renewal of licenses for the company

What you bring to the table


  • High school diploma or G.E.D.


  • General knowledge of office practices and procedures. Computer skills with emphasis on spreadsheets and word processing. Must be proficient in Excel, Word, and Outlook. Formal secretarial training and medical terminology knowledge desirable.
  • 1+ years of credentialing experience required


  • None required

What you will do

  • Assists in daily business of managers, which includes general office work, answering phones, typing letters, filing, sorting and distributing mails. Receives, sorts, and routes mail, and maintains and routes publications.
  • Performs a variety of confidential and complex administrative duties for the department. Assure confidentiality of data.
  • Coordinates the efficient operation of the office by maintaining confidential and general files and manuals, ordering supplies, and performing all other relevant duties for senior management.
  • Maintains a variety of manual files and other reports. Maintains department’s database, rosters, and program schedules.
  • Responsible for dissemination of departments messages, reports, and indicator boards.
  • Responsible for keeping calendars and scheduling appointments.
  • Operates a computer system with a printer, copier, fax machine and other office machines.
  • Manage provider credentialing process, including making decisions, to meet time-sensitive deliverables and necessity of further investigations for applicants.
  • Create and maintain credentialing and re-credentialing applications for process review by clinical leadership. Advises and recommends new credentialing process for acquisitions.
  • Organize and maintain provider credentialing and re-credentialing files, as well as inactive provider files.
  • Update and maintain credentialing database to continuously monitor provider document expirations and generate monthly reports to all facilities.
  • Create and distribute reports on credentialing activities.
  • Conduct file audits and summarize findings. Make recommendations regarding any adverse findings.
  • Ensure that all credential files are current and complete pursuant to expiration date of medical license, DEA and other pertinent information.
  • Manage provider requests process; receive requests for applications; compile application documents and send to potential provider for completion
  • Upon receipt of application, review for completeness of information, identify deficiencies and pursue incomplete information.
  • Compile, evaluate, and present the complete application and documents to CMO for approval.
  • Recognize and investigate discrepancies and adverse information obtained from the application and primary source verification to ensure that review and approval bodies have the information needed to make informed credentialing decisions.
  • Receive and track all applications and correspondence and maintain documentation as required
  • Attend meetings and produce accurate meeting minutes in a timely manner
  • Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations.
  • Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations.
  • Must be alert at all times; pay close attention to details.
  • Must be able to work under stress on a regular or continuous basis
  • Perform other duties as assigned.

Wellpath is an EOE/Minorities/Females/Vet/Disability Employer

Our investment in you

  • Medical, Dental and Vision Insurance plan options
  • Time off & leave benefits
  • 401K
  • Tuition Reimbursement
  • Parental benefits
  • Perks and discounts
  • And more available here
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